Pick lists

Pick lists provide an extremely powerful and flexible way to quickly enter data. They are predefined lists of data items, that can be selected for insertion into documentation.

What may not be obvious in the beginning is that there are many different types of lists in SOAPware. Most of these are presented within the same dialog, the SMARText Quick Access. Once the different types of lists and their different functions are understood, their use becomes more intuitive. In the beginning, without a knowledge of the different lists-functions, they may seem a bit inconsistent and illogical.

I. Pick lists in Quick Access generated from clicking on the blue header of a SMARText item:

Multi-Select Pick Lists   =   Contain multiple items and are the most commonly used type.

Toggle Pick Lists            =   A pick list containing a combinations of pick lists (see below).

Single Select Pick Lists  =   There is only one item available to choose.

II. Pick lists in Quick Access generated from within documents during the creation of documentation:

For example, in SOAPware, users enter the first 3-4 letters in a medical term (and press F11 or the spacebar) and this generates a pick list of the items likely needed for the documentation. Also, most of the time, regardless of where the user is in SOAPware, the Quick Access pick list will present the most likely data items the user is going to need without the user having to type anything.

Here is more information as to how to find needed SMARText Items while in a document creating documentation.

III. Pick lists generated by sub-items within Structured SMARText items.

For example, pick lists are presented in the Quick Access for selection of medication strengths.

Also see:

Editing the sub-items in existing Structured SMARText items 

IV. Pick lists created within List Options:

Within SOAPware, in many sections, there are Down Lists from which items can be selected.

List Options are available for editing under the Tools menu.

The List Options are discussed further in the documentation section.

Note: The List Options section of Security Administration allows you to control a user’s access to the List Options editor.

Adding and Deleting items to existing drop down lists in SOAPware is discussed here.

The List Option pick lists are the only type that are not really editable other than adding and removing items.