Q: How do I Import images into a Chart via Remote Desktop

The concept of importing images is very simple.  This process is documented for end users who wish to transfer files from their local computer (client) to the SHS server (server) to import into SOAPware, or to utilize their virtual server as an online repository for documents.  To this need we have responded with a utility called “DocTrans”. This small utility transfers files from the client’s computer to the server.  The files can then be transferred into SOAPware using SOAPware’s “Document  Importer” or transferred to a folder of the end users choice.

Step 1. Connect your computer to the VPS (Virtual Priver Server).

You must select the option of "Disk drives" in the Local devices menu under the Local Resources tab in the RDC  application.

 

Two quick configurations are needed to allow DocTrans.exe to work properly.

• Your local C:\ drive must have a folder with the exact name of “shstrans”  (C:\shstrans).  If you don’t have the knowledge or authority to make this folder, please see your system administrator. The folder on the server should already exist, if not please call support at 800-455-7627.
• Configuration of the “Remote Desktop Connection” application is required for the DocTrans.exe to work.

1. Open the “Remote Desktop Connection” application on your computer (client).
2. Make sure the “Options” button is click to display the “Option” tabs.
3. Choose the “Local Resources” tab.
4. Under the section “Local devices and resources” click the “More” button.
5. Make sure your “C:\” drive is selected.
6. Click “OK” and then back to the “General” tab.

Connect as you normally would, at this point you may receive a security notice that you are going to be connecting your drives to the Remote Desktop Computer, this is expected, and is the function we want.  At this point the configuration steps are finshed on this PC & only need to be completed once on each of the client computers you use.

Step 2. Transfer the Image/Document(s) to the VPS (Virtual Priver Server).

1. At this point, you have the folder created and the Remote Desktop Connection application configured to connect your “C:\” drive to the server.
2. You can now save/drop any Image/Document(s) into the “C: \shstrans” folder on your local computer.
3. Double click the DocTrans application on the server desktop, and the contents of the shstrans folder will be uploaded to the server.
4. You will see a DOS window appear showing you that status of the image/document(s) transfer, once complete a window will appear displaying the contents of the C:\shstrans folder. 

Step 3. Importing the Image/Document(s) into SOAPware.

1. Double click the SOAPware Icon & login to SOAPware as you normally do.
2. Once SOAPware is open, click SOAPware > Document Import > the Document Importer Workspace will appear, which contains 4-panes to operate in: Chart Rack, Drive/Folder Selection, File Selection, & Chart Section.
3. In the Chart Rack Pane, pick a patient > in the Drive/Folder Selection Pane, pick a location to browse for your files; in this example it would be C:\shstrans > in the File Selection Pane, select the file(s) you want & drag them to the Chart Section you would like them saved in.
4. You have successfully imported your Image/Document(s) into SOAPware.

Here are some rules to remember:

1. The DocTrans will only transfer 10MB or less at a time. This protects you from using all your bandwidth for long periods of time.
2. The DocTrans will overwrite existing files with the same name. For example if you have a scan called MRI.jpg in the server's C:\shstrans folder and you upload another file called MRI.jpg, it will overwrite the first.
3. The DocTrans only moves files from the clients C:\shstrans to the servers C:\shstrans, it doesn’t move them the reverse direction.
4. The DocTrans places the documents on the server for easy import into SOAPware, it does not move them into SOAPware.
5. Once a document has been moved into SOAPware with the “Document Importer” it can then be deleted from the server's C:\shstrans folder. This is actually encouraged as you don’t want to use all your free space on the “C:\” drive with documents.